Tackling Dull and Repetitive Tasks
For Fan, Chan & Co. Limited, employees are their most valuable resource. Tedious and repetitive tasks made new employees unmotivated to adapt to the work process, leading to a high turnover rate. This resulted in wasted time and resources for re-hiring. With the introduction of Canon’s Therefore™ Online and Professional Scanning Service, manual tasks were automated where files were digitised, synchronised and stored on the cloud platform. The intuitive design employed in the system allows existing and new employees to easily adapt to the automated process in a new paperless workflow, maintaining a high level of productivity and efficiency.
Eliminating High Operation and Storage Costs
Like any accounting firm, it was necessary for Fan, Chan & Co. Limited to keep a huge volume of customers’ paper documents for their accounting services and auditing purposes. When the volume of paper outgrew the physical premises of the firm, they rented warehouse spaces to store the hard copy documents. It was both costly and troublesome whenever the need to access certain document arose.
By digitising paper documents and storing them on the cloud platform, Fan, Chan & Co. Limited managed to reduce the costs associated with unnecessary operation and storage. On top of that, the issue of discolouration of paper over time becomes a thing of the past, as the firm gradually transforms their office into a paperless workplace.
Boosting Productivity with Easy Document Search and Retrieval
To search for a specific document within a huge archive of hard copies was both time-consuming and laborious. The problem was exacerbated when additional time was required to retrieve the document stored in another physical premises. By leveraging on Canon’s Therefore™ Online and Professional Scanning Service, documents were seamlessly digitised, synchronised and stored on the cloud platform. Through document indexing and classification, employees can now easily search using keywords to retrieve files in almost an instant.